With many companies moving to paperless workflows, e-signatures are becoming an integral part of the solution. An e-signature is the electronic equivalent of a physical signature that proves the origin of a document. If done as per guidelines of governing regulations such as the IT Act, e-signatures have the same validity as a physical signatures. Incorporating e-signatures on electronic documentation has several benefits. Firstly, it eliminates or minimizes the use of paper, which not only saves costs, but is environmentally friendly. Using paper has several associated costs, in addition to the cost of the paper and printing itself. Physical paper documents need to be archived or stored in physical warehouses. Accessing them at a later point is time consuming and tedious. Moreover, communicating paper documents imposes costs in terms of courier charges, not to mention the additional time spent.
Signing paper documents requires physical presence of the signatories. This is difficult when documents have to be signed at short notice, or when signatories are travelling. It is particularly difficult in times when a number of individuals may be engaged in “work-from-home”.
Electronic documents eliminate all the above drawbacks of paper documents. They are not only easy to archive and search but also easy to communicate. These documents can be sent over the internet / mail to the signatories who can then affix their E-signatures, including from their mobile devices.
What Are The Applications Of E-signature Solutions?
Companies generate a vast amount of documents many of which can be issued as electronic documents and signed using e-signatures. Invoices and Purchase Orders are examples of financial documents that can be easily signed electronically. Large companies issue several thousands of invoices daily, and using e-signatures can save considerable time for the individuals. Agreements of all types can also be signed electronically.
Human Resource departments of companies also generate a large number of documents such as offer letters, increment letters, experience letters and so on. All of these need to be signed, and these processes can be completely moved to electronic while using e-signatures.
Many companies have businesses that involve signing forms or documents by third parties. All of these can be done online, while enabling third-party signatories to sign electronically as well.
An electronic signature software that complies with governing regulations can be used for virtually all types of documents except for a few listed exceptions.
Parameters For Identifying The Best Online Esign Solution
Given the number of diverse applications where e-signatures can be used, it is important to identify an e-signature solution that best meets your present and future needs. There are a number of e-signature solution vendors and esign providers which makes the task of identifying a vendor and the e-signature solution harder.
Security of the solution is the first parameter to check while shortlisting a signature solution. The solution should take adequate precautions against impersonation, which means no one other than the intended signatory should be able to sign the document. This is usually ensured by 2-factor authentication. A related idea is non-repudiation. It should not be possible for a signatory to later deny that he signed a particular document. In addition to 2-factor authentication, good solutions ensure non-repudiation by maintaining audit trails which can be verified subsequently.
The next aspect is the ease-of-use. Any solution should not be cumbersome to use, and should be accessible via mobile / handheld devices in addition to laptops and computers. Navigation should be easy, and the signatory should be under no confusion with regards to what needs to be done in order to complete the e-signing process.
There are a number of desirable features that best e-signature solutions have. Ability to record geo-location, ability to record video approvals, ability to create complex workflows etc are among them. Best esign solutions also support a variety of e-signature types including Digital Signatures and those based on Aadhaar.
Why Truecopy E-sign Service Is The Best In Class
Truecopy provides best-in-class online signature solution suite that can be easily incorporated into all applications and workflows. This not only includes the best e-signature capabilities but also the best digital signature functionality. The solution is usable not only by large business conglomerates, but is also the best e-signature solution for small businesses.
Truecopy solution is built to highest security standards as expected from the leading e-signature provider. Our solution and the implementation frequently undergo security audits as well as audits for conformance to ISO27001 standards.
Truecopy solution supports complex workflows which makes it possible to deploy the solution in virtually every possible use-case scenario. The solution integrates easily via API into existing ERP and other systems so that users can continue to use systems they are comfortable with. The e-signature solution has been integrated into SAP, Salesforce, Oracle and other custom ERP systems developed in various other technologies. Whether you are looking for DSC or HSM based signing or Corporate document signer solution, Aadhaar signing or electronic signature type usecases, they are all supported by the Truecopy solution. 2-factor authentication is supported, and detailed audit trails of all activity are maintained.
Interfaces are intuitive and easy to use for a layman. Furthermore they can also be accessed over mobile devices. All of this makes Truecopy Electronic Signature Solution the best available in the industry.
Truecopy provides hands-on support for on-boarding, and training the users as required. This makes it possible for users to start using the online e-sign solution immediately. This includes support for integration, as well as support for designing workflows that meet the client requirements.
Summary
Whether it is a esign service or an online esign solution or any other type of online signature solution, the offering from Truecopy Credentials is guaranteed to meet your requirements and help you get started quickly.
