The purchase department handles vendor on-boarding and vendor invoices. They issue purchase orders to vendors. Using TRUESigner ONE, an end-to-end streamlined process can be setup:
• Issue purchase order (PO) to vendor. Vendor acknowledges the PO.
• Vendor digitally signs and uploads the e-invoice into TRUESigner ONE.
• Vendor signature is verified, QR code on the e-invoice is validated.
• Internal approvals on the e-invoice are done via a workflow setup in the system.
• E-invoice is taken up for payment and the update is provided to the vendor.
Featured
Use cases
Issue digitally signed Pos to vendors– With TRUESigner ONE’s signing API, the purchase team can send the digitally signed PO to the vendor seamlessly. No printing, no scanning.
Validate vendor e-invoices– The purchase team can receive digitally signed and registered e-invoices from their vendors. The QR code and digital signature on the registered e-invoice will be validated in TRUESigner ONE. After this, further internal approvals can be done with the set workflows.
Easy vendor onboarding– The purchase department can receive all the documents from their vendors online with the validation of GSTN, PAN and Aadhaar. After the validation, all documents are sent to the vendor portal and the vendor is created in the system.